Cooperative outsourcing

What is cooperative outsourcing?

Economic development and changing business environment make many entrepreneurs reluctant to entrust all their companies' HR and payroll operations to external service providers. Although some entrepreneurs are aware of the great amount of time and financial resources consumed by their personnel administration, they decide to keep their HR departments within the structures of their companies. In order to meet such business needs, Contract Administration offers a solution - cooperative outsourcing. It involves the provision of a modern IT system - HR software system to be used by our clients' human resources departments. Clients for whom we provide HR services under the cooperative outsourcing can be sure that although they independently conduct HR matters, they use innovative and modern IT systems and software. Cooperative outsourcing focuses not only on improving the personnel administration processes, but also on ensuring that the IT solutions used at our clients' offices are compliant with the existing labour law provisions.

Cooperative Outsourcing is a service dedicated to all entrepreneurs. Therefore, it can be used not only by corporations with several thousand employees, but also by small and medium-sized enterprises and family businesses. We approach each client individually, so the offered human resources module is not only made available to the client, but we also adjust it to his individual needs and upload historical data from the client's databases.

Cooperative outsourcing - scope of the service

Contract Administration, under the cooperative outsourcing, carries out the following operations:

• selection of modern tools, software and HR systems for companies, according to their operating model,
• implementation of selected IT tools for conducting HR operations at the clients' company,
• adaptation of the client`s computer systems to the initial use of HR system provided,
• trainings for HR and payroll employees on working with the applications and modules of the HR and payroll programme made available to them,
• analysis whether the IT tools provided are sufficient for the client`s HR processes, and offering additional modules and their implementation,
• professional support for HR departments of companies using the system provided,
• full technical care services directed to persons working on the system provided.

Moreover, we can offer our clients HR services including:

• setting up employee records,
• working time calculation,
• trainings and workshops for HR staff members in the field of labour law, financial law,
• standby duties of our experts at client`s human resources departments - providing support and assistance in the area of personnel and/or payroll,
• personnel audit, i.e. verification of employees' personal files entrusted to us in order to determine whether they are kept in accordance with the requirements of the currently applicable laws.

What are the benefits of cooperative outsourcing?

Cooperative outsourcing provides many advantages. The most important are:

• cost reduction - the use of our human resources system reduces the number of errors to a minimum, ensuring fast and efficient operation, therefore the risk of incurring losses due to penalties for incorrect calculation of employees' salaries is reduced. By making our HR system available to employees, clients can be sure that their HR teams will operate in a professional and efficient way, so there will be no need to hire additional HR experts.
• legal security - HR systems offered so far on the market are often not adjusted to the ever-changing labour law regulations; our system is updated on an ongoing basis in accordance with the legal changes - using it, our clients can be sure that their HR processes are carried out in compliance with the applicable law,
• ongoing IT and technical support - we guarantee full technical support during the implementation of our human resources system. Our experts can also conduct workshops and trainings at our clients' premises, instructing employees how to work on the HR system provided. We also undertake special standby duties at the clients', and during the first weeks of using the new HR system, we provide support on its operation,
• additional IT tools - the users of our HR system can take advantage of the additional IT applications and tools used in our daily work on personnel administration,
• comprehensive support - we also specialize in advisory services in the area of Human Capital - we support our clients in making their human resources departments operate efficiently, innovatively and seamlessly. We advise on how to properly use the full potential of our HR system so that the HR departments can successfully achieve their goals.

Why cooperative outsourcing services provided by Contract Administration?

We can offer our clients both human resources services and cooperative outsourcing with full responsibility. This is supported by a number of facts:

• our team consists of 250 experienced human resources and payroll specialists employed in service centres in Poland (Warsaw, Wrocław, Łódź, Kraków) as well as abroad (Brno, Bratislava, Prague),
• the high quality of our HR services has been confirmed by internationally recognised certificates (Quality Management System ISO 9001 and Information Security Management System ISO 27001),
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  • we are constantly improving our skills and competences. Our specialists are constantly updating their knowledge in the field of social security, labour law and financial law,
  • we are the leaders of change, we constantly look for better tools to support personnel and payroll processes,
  • we have more than 25 years of experience in the field of personnel and payroll outsourcing.

  Who are our clients? Who works with us?

  Our Clients

More than 500 clients have decided to trust us and take advantage of our assistance in the field of personnel and payroll administration services. We are open to new clients, and we build long-term relationships with the existing ones. We are proud that we have a wide range of regular clients, which confirms the high quality of our services. We provide personnel and payroll outsourcing services for companies in Poland, as well as for those operating internationally. At present, more than 80,000 employees from the HR and payroll departments positively assess the cooperation with us and the use of our HR systems.