What is payroll? Payroll outsourcing assumptions
Payroll, i.e. payroll outsourcing, involves hiring an external company to perform activities related to the calculation of salaries for employees as well as the calculation of contributions deducted. It is one of the tools of modern business and comes within the scope of services provided by Contract Administration.
Payroll outsourcing is a service comprising the calculation of salaries for employees and the calculation of social security and health insurance contributions in accordance with labour law, tax law and the specifics of a given company. Payroll outsourcing, which we provide as part of our services, focuses on improving your business processes in the area of payroll processing. We guarantee safety and certainty that the payroll services are performed only by professionals and experts.
We address our payroll services to small and medium-sized companies, corporations, but also to companies which are not based in Poland, but which employ workers within the territory of Poland.
Payroll outsourcing in Poland – the scope of payroll services
Our payroll services in Poland cover the entire process related to the calculation of your employees' remunerations, as well as the corresponding obligations towards the Tax Office (US), Social Security Institution (ZUS), etc. The client assigns the whole range of actions related to that area to us, and we guarantee:
- the correct, timely and completely confidential calculation of your employees' remunerations
- that we will prepare instructions for the payment of your employees' remunerations and related obligations (ZUS, US, The State Fund for Rehabilitation of Disabled People PFRON)
- that we will prepare and make the following documents available to your employees on the Asistar staff portal:
- individual ZUS RMUA forms integrated with payslips
- individual ZUS IMIR forms
- certificates concerning remuneration
- PIT declarations
- that we will draw up declarations required by law concerning statutory obligations towards the US, ZUS and PFRON
- that we will provide support in contact with ZUS, US and PFRO, in particular in the case of any inspections
- that we will prepare a file for the accounting module
- the settlement of cash benefits from social security in the event of sickness or maternity
- the cooperation with your internal and external auditors.
We offer a flexible model of cooperation, apart from standard payroll activities. We also offer support in the area of:
- Preparation of the Rp-7 certificates
- Administrative seizures and seizures by a bailiff
- Preparation within the agreed deadlines the report of unused leaves
- Preparation of adjustments to ZUS settlement reports
- Drawing up other statements and reports required in your organization.
What benefits do payroll services provide?
- Payroll allows for timely and error-free payroll calculation and payroll processing. Thanks to this, employees can be sure that they will receive their remunerations without delay and that their contributions will be calculated and paid correctly. Comprehensive HR and payroll outsourcing guarantees timely and reliable performance of the commissioned services and protects against the consequences of errors made by inexperienced employees
- Payroll services provided by Contract Administration are performed according to a strict schedule. This minimizes the risk of arrears or negligence, thus providing comfort to entrepreneurs taking advantage of the payroll services and ensuring a sense of security for employees in terms of correct and timely payroll processing.
- External payroll services save time and money. You can invest in an external service provider instead of creating a separate department within your company or training your employees in HR and payroll. This allows your company to function smoothly, without fear of mistakes and backlogs. This solution makes it possible to optimise the costs of hiring permanent staff and focus on the main areas of business operations.
- Clear rules for the provision of payroll services and pre-defined costs give better control over the company's finances than when the costs related to personnel and payroll activities are settled after they are incurred. Consequently, one of the benefits of payroll outsourcing is the possibility of more precise planning of the company's budget and greater control over expenses.
- One of the advantages of the payroll services is the support of payroll specialists in the event of an external ex officio audit. Experienced experts are available to assist in contacts with officials during and after the audit. This does not require any additional financial outlay from the company and may contribute to the fact that possible doubts will be clarified quickly and efficiently thanks to the transparency of the activities undertaken.
- At the request of a client, before activating the payroll service, we conduct a personnel and payroll audit. This allows us to analyze the payroll and HR solutions applied so far and helps to find optimal solutions for a given company. Thanks to this, payroll outsourcing can be even more effective and tailored to the individual needs of each company.
- The benefits of payroll outsourcing for a company using external service providers are data security and confidentiality. The data for working time and payroll calculation provided to Contract Administration are secured against theft and used only for the purpose for which they were provided. This way, the company which uses the payroll service does not have to additionally take care of the proper administration of such data on its own. That saves money and other resources (e.g. office space or hardware utilisation).
To sum up, the biggest advantages of payroll outsourcing are the reduction of the risk of errors in calculating payroll and contributions on the line "employees - employer" and "employer - tax offices", timely completion of entrusted tasks and data confidentiality.
Why payroll services provided by Contract Administration?
- Payroll and HR outsourcing offered by Contract Administration is a guarantee of the highest quality of payroll and HR services. This is confirmed by the ISO 9001 certificate, which is awarded for implementation and application of the Quality Management System. It is an assurance that our services have been performed at a high level and that they have been further improved.
- We also guarantee the security of the data entrusted to us, which is confirmed by another internationally recognized certificate - ISO 27001. This certificate confirms the implementation and use of the Information Security Management System. Moreover, we provide payroll services on the basis of current regulations on personal data protection.
- HR and payroll specialist should have vast experience as well as solid knowledge in the given field. Therefore, in Contract Administration, outsourcing is based on cooperation of experts who constantly update their knowledge and improve their qualifications. This ensures that the payroll services are performed in accordance with the highest standards.
- In Contract Administration, payroll outsourcing is provided by 250 specialists. We enable you to use our services online and stationary in four service centres in Poland - in Warsaw, Wrocław, Cracow and Łódź, as well as in three branches abroad - in Prague, Brno and Bratislava.
- We offer our clients a flexible offer tailored to their individual needs. Outsourcing in the field of human resources and payroll gives access not only to professionals in these fields, but also to tools that facilitate the operation of business. Together with other services we offer cooperative outsourcing. It allows you to use our IT systems.
- We provide access to the Asistar portal, which allows employees to download pay slips and PITs in electronic form, as well as record absences or submit leave applications. This is a kind of automation of HR and payroll activities. Thanks to this solution, employees and employer gain transparency, save time and money.
- With our services, you can be sure that your payroll and calculation of deductions will be impeccable. We can guarantee it thanks to more than twenty-five years of activity in the field of HR and payroll services. Experience gained during this time allows us to provide payroll services in accordance with applicable standards and with attention to the details.
- It is worth choosing Contract Administration also because we monitor on-going changes in labour law, social security and tax law. This allows us to actively support you, guaranteeing the high quality of our services. This allows us to create long-term, partnership relations based on professionalism and trust.
- The proof of the high quality of our payroll outsourcing services lies in the many years of Contract Administration operations and the fact that over 500 clients have trusted us during this time. We work for the benefit of small, medium-sized enterprises and organizations, corporations and companies without a registered office in Poland, but with employees working in Poland.
Satisfied employees of our Clients