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Working time settlement

Settlement of working time is a much broader issue than working time registration. It requires gathering and analysing various working time data and converting them into information that helps employers to plan and manage employees' working time more effectively.

We offer our clients access to the RCP System (Working Time Settlement), which is part of our proprietary Asistar platform. The Asistar RCP system is a tool adapted to the requirements of Polish law regulations. It automates the process of working time settlement. Moreover, the solution is available from the level of a web browser and does not require installation of any additional software. The system is designed both for managerial staff and HR and payroll departments, as well as for employees.

RCP system users:

  • Employees - the basic group of tool users,
  • Managerial staff - users who have access to data of their subordinates,
  • HR administrators - entitled to access all modules with a view of all employees' data.

The scope of access for RCP System users is defined by the individual needs of the particular employer.

Asistar RCP system - key functionalities

The Asistar Working Time Settlement System consists of six basic modules. Each of them supports users at a different stage of the working time recording and calculating. The RCP system is provided with a series of validations responsible for verifying the correctness of the data entered, e.g. compliance with an employee's work plan or maintaining the required number of hours of rest during a day or a week. This allows to eliminate potential errors and ensures compliance of the whole process with the applicable labour law provisions.

RCP system main modules:

  • Keeping employee records
  • Working time planning
  • Applications registering
  • Working time accounting
  • Reporting.

Keeping employee records

This module provides access to information about employees including the start and the end date of employment and the employment dimension.

Working time planning

The Working Time Planning module automates the process of working plans preparation including all restrictions and limitations resulting from the applicable labour law provisions. The planning process is carried out on the basis of schedule templates defined by the RCP system. The system allows to create any working time schedule template, which is then assigned to a particular employee. 

Applications registering

The Applications Registering module allows users to enter, view and accept quickly and conveniently all employees' applications, for example overtime requests. Thanks to the automatic circulation of information, the system significantly accelerates and improves the process of working time registering and provides employees and managers with the constant access to up-to-date data on work time and absences.

Working time accounting

This module calculates working time, both for monthly periods (e.g. night hours, daily overtime) and for settlement periods. The settlements can be made on the basis of the data from access card readers and/or on the basis of the data recorded by the system. After approval, the data are automatically settled in the RCP system and the accepted results are sent to the ERP system.

Reporting

The reporting function enables quick and convenient report generation, in many different configurations, depending on the individual needs of the particular employer, e.g.:

  • Work plan
  • Overtime limit
  • Overtime hours worked

Integration with other systems

The automatic Working Time Settlement System can be connected via a bidirectional interface to the ERP system, thus enabling fast data exchange and ensuring smooth operation. Additionally, the system is integrated with the Asistar vacation workflow module, which is used to handle employees' vacation leave requests.

Security

The infrastructure within which Contract Administration offers IT solutions to its clients has a high level of safeguards covered by an information security management system certified in accordance with ISO 27001. Strict safety procedures guarantee the protection of both data and confidential information.

The connection with Asistar platform is secured by HTTPS protocol and Symantec SSL certificate, it undergoes periodic penetration tests and is subject to BCP/DRP plans. User access management is based on the highest standards of data protection. 

System operation

The operation of the RCP system is very intuitive, so it will not cause any problems even for the least advanced users. The system can be accessed from a web browser. The RCP system has a built-in operating manual, facilitating the work with the system for new users.

Asistar RCP – key users` functionalities

The automation of working time settlement improves and systematizes a number of everyday activities performed by employees and employers. Implementation of the RCP system provides:

  • Facilitating and shortening the process of working time recording and calculating
  • Compliance of the whole process with applicable labour law provisions
  • Minimising the risk of human error and incorrect working time calculation
  • Data security
  • Constant access to up-to-date information on employees' working time
  • No need to install additional software
  • Integration with ERP / HR and payroll system
  • Easy access to data by authorised users from a web browser
  • Easy and intuitive system operation
  • Flexibility in introducing system modifications
  • Possibility to generate multiple report categories

 

 

Contact

If you require additional information please contact us:

Offices
Bratislava
Contract Administration
City Business Center 5 Karadžicova 16
821 08 Bratislava, Slovakia
tel. +421 2 502 033 00
fax. +421 254 645 032
Offices
Brno
Contract Administration
Masarykova 34/413
602 00 Brno, Czech Republic
tel. +420 542 425 824
fax. +420 542 425 82
Offices
Warszawa
Contract Administration
Sp. z o.o.
ul. Hrubieszowska 2
01-209 Warszawa, Poland
tel. +48 22 295 3200
fax. +48 22 295 3301
Offices
Wrocław
Contract Administration
Sp. z o.o.
ul. Strzegomska 142A
54-429 Wrocław, Poland
tel. +48 71 733 1300
fax. +48 71 733 1301
Offices
Kraków
Contract Administration
Sp. z o.o.
ul. Smoleńsk 18/1
31-112 Kraków, Poland
tel. +48 12 334 9100
fax. +48 12 334 9101
Offices
Łódź
Contract Administration
Sp. z o.o.
ul. Nawrot 114
90-029 Łódź, Poland
tel. +48 42 671 8560
fax. +48 42 671 8561
Offices
Prague
Contract Administration
U Garáží 1611/1 Praha 7 Holešovice
Prague, Czech Republic
tel. +420 221 111 611
fax. +420 221 111 612

Contract Administration

City Business Center 5 Karadžicova 16
821 08 Bratislava
✆: +421 2 502 033 00

Contract Administration

Masarykova 34/413
602 00 Brno
✆: +420 542 425 824

Contract Administration
Sp. z o.o.

ul. Hrubieszowska 2
01-209 Warszawa
✆: +48 22 295 3200

Contract Administration
Sp. z o.o.

ul. Strzegomska 142A
54-429 Wrocław
✆: +48 71 733 1300

Contract Administration
Sp. z o.o.

ul. Smoleńsk 18/1
31-112 Kraków
✆: +48 12 334 9100

Contract Administration
Sp. z o.o.

ul. Nawrot 114
90-029 Łódź
✆: +48 42 671 8560

Contract Administration

U Garáží 1611/1 Praha 7 Holešovice
Prague
✆: +420 221 111 611

Slovakia

Bratislava

Czech Republic

Brno, Prague

Poland

Warszawa, Wrocław, Kraków, Łódź

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